Asociacion de Colonos de las Conchas Chinas, A.C.
General Assembly Minutes ,February 2008
CONCHAS CHINAS HOMEOWNERS ASSOCIATION,
GENERAL ORDINARY ASSEMBLY
Pursuant to the notice of
assembly published in the local newspapers and pursuant to the bylaws of the
constitutive title deed of Conchas Chinas Homeowners Association C. A., in the
premises of Club Alejandra, located in Sagitario Street # 379, Conchas Chinas
Sector, Puerto Vallarta, Jalisco, on
A G E N D A
1.
List of attendance/Call to order
2.
Presentation of the members of the Board of
Directors, Administrator and vote counters
3.
Approval of the Agenda
4.
2007 President’s report
5.
2007 Treasurer’s report, presentation and
approval of 2008 budget
6.
2007 Maintenance report.
7.
Collection report including Condominiums discount
program and Home-owners directory
8.
Conchas Chinas partial development plan
9.
Election of a new board
10. Election
or ratification of a special representative for the assembly and adjournment.
1.
LIST
OF ATTENDANCE AND CALL TO ORDER. LEGAL CONVENING OF THE ASSEMBLY. The
list of attendance is attached herewith. The assembly was legally convened by
means of a first call. Elinor Prawer and Barbara Peters acted as vote counters.
2. PRESENTATION OF THE MEMBERS OF THE BOARD
OF DIRECTORS AND VOTE COUNTERS. The President, Tari Lynne
Sigman Schoen introduced the members of the Board of Directors as follows:
Tari Lynne
Sigman Schoen President
Wayne
Hansen Vice-president
Thomas
Rogers Secretary
Jerry
Lafferty Treasurer
Harvey
Prawer Maintenance director
Ann
Lafferty Webmaster
Arq. José Alfonso Baños Construction
Advisor
Sam
Martínez Administration
Susan Kasperson
and Linda Petty Auxiliary Members
3. APPROVAL OF THE AGENDA. The
Agenda was approved and the assembly was legally constituted.
4. PRESIDENT’S REPORT 2007. Tari
Lynne Sigman Schoen welcomed and addressed the assembly. She began explaining
that the main function of the association has been the maintenance of the
public streets, of the lighting system, the garden areas and the beaches. The
association personnel is in charge of the repairing of the cobblestone, the cleaning
of the streets and sidewalks, the repairing of the public light posts and wiring
and the cleaning of the beaches. The Association funds come from the voluntarily
paid annual dues and fees applied to construction projects which are the cause
of the most serious damage to our roads. We are mandated by the City Government
to do this by means of a “Convenio”, an agreement between the
Conchas Chinas Colonia and the municipal authorities which is signed anew with
each administration. The new administration is trying to respect our rules, but
has not as yet signed the document.
In
I have
been a part of the Association since its inception in 1990. I have witnessed
too many administrations in City Hall that either refused to acknowledge
Conchas Chinas or denied us importance because we do not vote. But the
realization that we do pay substantial property taxes upped our interest to the
powers that be, and helped us accomplish some of our projects along the way.
The one thing I have learned during my 25 years in
5. TREASURER’S REPORT. 2007 Jerry
Lafferty’s financial report was read to the assembly. He explained that
the association income had been raised in a 20% in relation to 2007. This
situation had been possible mainly to the construction permits augmentation as
well as to the increase of Conchas Chinas Civil Association membership..
The
expenses have also been considerable especially those invested in the
remodeling of the South and North entrance and also in the road repair works, since
traffic has been more concentrated because of the transportation of the
construction material. Also Harvey Prawer has been intensifying his efforts and
those of his crew in order to maintain and improve the urban conditions in
Conchas Chinas.
Harvey
Prawler report was unanimously approved by the assembly.
The
treasurer report is attached herewith as Annex number (2)
5. MAINTENANCE REPORT 2007 Harvey
Prawer began expressing the association appreciation to the owners of
Condominium Club Alejandra for once again allowing Conchas Chinas home-owners
to hold their Annual Assembly in the premises of the Club. Next he commendably
referred to the “hard working membership auxiliary members”: Linda
Petty and Susan Kasperson, who are responsible for the informative newsletters
e-mailed throughout the year.
Then
he referred to the association goal that consists of maintaining and improving
the condition of the upper and lower Conchas Chinas Sector as a desirable place
to live in. He mentioned that the city authorities only provide police and fire
protection, garbage collection and eventually some attention to green areas.
Harvey
Prawer enumerated a partial list of tasks performed in his areas of
responsibility with limited staff and funds, as follows:
To
meet with the city authorities seeking support for our projects.
To
constantly monitor and report utility failures to the proper authorities
To review
and approve new constructions and remodeling projects
To maintain
and repair all cobblestone roads and sidewalks
To maintain
and repair street lights and poles, including the underground wiring system
To maintain
and repair all common areas planters &gardens and to provide a source of
water to maintain the plants.
The removal
and disposal of all trash and debris from the common areas
To maintain
and sweep all common areas with a defined zone work schedule
To maintain
and clean Conchas Chinas beach for the benefit of residents and tourists
To provide
garbage receptacles throughout the beach and the colonia
To maintain
tools and garden storage spaces at the south entrance and replace tools as
needed
To
maintain a full time crew (three men): Jacinto, Nicolás and Vidal.
To
retain the services of Sam Martínez as assistant administrator and expeditor (his
capable assistance is vital).
To retain
the services of the consultant architect Alfonso Baños to review construction
blue prints and help in different matters.
The
publishing and distributing of Public Service notices, to be found at www.conchas chinas.net
To
have removed the non permitted illegal signs placed in common areas.
To place
signs where necessary to improve safety conditions at our entrances and exits
spots.
To assist property owners reporting loud noise
and music in violation to the curfew of
To
report major rock and soil slides and seek their removal.
To
monitor and report rock and soil slides that impede traffic and seek the
voluntary cooperation of the responsible owners to remove the debris at their
expense.
To
obtain the cooperation from all the owners and contractors to promptly removing
construction materials and debris that fell on Conchas Chinas common roads and sidewalks.
To
monitor and report tour buses and trucks parking at our entrances aprons
creating unsafe entry conditions.
Harvey Prawer also mentioned the
projects accomplished since the last Conchas Chinas Home-owners assembly was
held, as follows:
1.
Road repairs made in lower and upper Conchas
Chinas
2.
Street lighting & Pole Maintenance, including
underground wiring system
3.
Seapal repairs to water & sewer lines
4.
Expanded work force
5.
Restoration of badly rusted iron railing on beach
stairway
6.
Seapal water meter installed at the north exit
ramp to service the gardens of the north entrance.
7.
Restoration of Madre Perla concrete and brick arch
located at the south entrance
8.
At last, the Parks and Gardens City Department
started the tree trimming maintenance at the south entrance.
9.
To report loud rowdy behavior or excessively loud
music/noise after
10. CFE
activities performed at Conchas Chinas such as the repairing of
underground damages, as well as
those surface and poles damages, that during the year caused several problems
and annoyance to Conchas Chinas Home-owners.
11. The
Board of Directors of C. CH Association challenged the illegal construction by
developers of a barrier fence at the base of
12. Construction
Site and Land Slides & construction debris on Public Roads.
The Maintenance report was
unanimously approved by the assembly.
Nicholas
Coates explained the assembly that Vista Banderas project was sold to Group
Alanís from Monterrey and that they are very diligent developers and also aware
of their obligations in relation to the remodeling of the South entrance,
including the arch. He added that they want to build a high class development and
also intend to be good neighbors. They have been interested in the maintenance
of the roads. Harvey Prawer added that these new developers have fully understood
their obligations to Conchas Chinas and willing to submit the blue prints to
the consideration of the Board of Directors before they start the remodeling
works.
7. REPORT ON THE FEES COLLECTION. Susan
Kasperson. It was explained that the association collected 28,863 USD, which is
almost the double of the $16,314 collected the previous year.
This
increased collection was possible thanks to the cooperation of new homeowners
and developers.
For
annual dues the association received $10,000 less than it did in 2004, which is
hard to accept considering the number of new paying members and considering the
number of new homes that have been built over the last 4 years, the program
designed last year to bring on board more condominiums has been successful in
some areas and slow in others. This means that we have to find a way to
interest additional neighbors. We have to invite our friends, neighbors and acquaintances
and convince them to join us for the benefit of their home, neighborhood,
property value and the city.
8. CONCHAS CHINAS PARTIAL DEVELOPMENT PLAN. The
architect Alfonso Baños, Conchas Chinas Technical Advisor in Urbanism,
explained the assembly that from August to December
27% of the Conchas Chinas Sector has a low
population density
20% of
the Conchas Chinas Sector has a medium population density
50% of
the Conchas Chinas Sector has a high population density.
He added
that most of the condominium construction projects were approved in a
suspicious fashion and that 71 of these construction projects were approved during
the last two weeks the previous administration was in force without the
approval of the Conchas Chinas Homeowners Association C:A:
Alfonso
Baños pointed out that the Conchas Chinas Sector problems were a part of the
general urban problems of the County and that the Municipal Government has
hired an important architect specialist in urban matters whose name is Basilio
Verduzco and that soon a long term development plan shall be made in relation
to the promised work.
9. ELECTION OF THE NEW BOARD Tarry Bowman
informed the assembly that the members who have paid their current fees have
the right to vote and for that purpose have received a ballot. The proposed
slate of officers for the next Board is the following:
TARI
SIGMAN SNOER VICE-PRESIDENT
SUSAN
KASPERSON SECRETARY
JERRY
LAFFERTY TREASURER
HAVEY
PRAWLER MAINTENANCE
ANN
LAFFERTY WEBSITE
LINDA
PETTY AUXILIARY MEMBER
THOMAS
ROGERS AUXILIARY
MEMBER
The slate was unanimously elected by the
Assembly.
Some
of the present members at the assembly made several comments as follows:
Barbara
Peters mentioned that next to her house there is a high construction going on and
that the same developers have plans to construct a many stories building. On
this issue Tari Sigman Schoen informed that the association is aware of the
fact and is trying regulate the process
Conrad
John
Bertrami and Conrad
Carl
von Patton mentioned the boundaries definition issue.
Martha
Olsen requested to be supported on a burglary suffered by her and her family.
10. ADJOURNMENT AND SETTING OF THE DATE OF
THE NEXT ASSEMBLY. Tari Bowman
adjourned the assembly at
announced that on February, last Friday, at the same hour the
next
Conchas
Chinas Homeowners Association Assembly will be held.
-
ASOCIACIÓN DE COLONOS DE LAS CONCHAS CHINAS, A. C.
ASAMBLEA GENERAL ORDINARIA
PUERTO VALLARTA, JALISCO,
De conformidad con la convocatoria publicada en los
periódicos de la localidad y de conformidad con los reglamentos de la escritura
constitutiva de
ORDEN DEL DÍA
1
Lista
de asistencia y declaratoria de la instalación legal de la asamblea
2
Presentación
de los miembros del Consejo Directivo, del Administrador y de los Escrutadores
3
Aprobación
de la agenda
4
Informe
del presidente correspondiente a 2007
5
Informe
del Tesorero correspondiente a 2007. Presentación y aprobación del presupuesto
para 2008.
6.
Informe
de mantenimiento correspondiente a 2007
7.
Informe
de recaudación incluyendo el programa de descuento de condominios y directorio
de propietarios, correspondiente a 2007
8.
Presentación
parcial del plan de desarrollo urbano de las Conchas Chinas,
9.
Elección
del nuevo Consejo Directivo
10.
Elección
o ratificación de un representante especial de la asamblea y clausura de la
misma
1. LISTA
DE ASISTENCIA Y DECLARATORIA LEGAL DE
Se adjunta la lista de asistencia. La asamblea
fue legalmente instalada por medio de la primera llamada. Elinor Prawer y
Barbara Peters actuaron como escrutadoras.
2.- PRESENTACIÓN
DE LOS MIEMBROS DEL CONSEJO DE DIRECTORES, DEL ADMINISTRADOR Y DE LOS ESCRUTADORES.
La presidenta, Tari Lynn
Sigman Schoen presentó ante
ü
TariLynnSigman Schoen Presidenta
ü
WayneHansen Vice.presidente
ü
ThomasRogers Secretario
ü
JerryLafferty Tesorero
ü
HarveyPrawer Director
de mantenimiento
ü
AnnLafferty Webmaster
ü
Arq,JoséAlfonsoBaños Asesor de construcciones
ü
SamMartínez Administración
ü
Susan
Kasperson y Linda Petty
Vocales
3.
APROBACIÓN DEL ORDEN DEL DÍA . El Orden del Día fue aprobado y
4.
INFORME DEL PRESIDENTE 2007. Tari Lynn Sigman Schoen dio la bienvenida a los
presentes y se dirigió a la asamblea. Comenzó explicando que la función
principal de la asociación consistía en el mantenimiento de las calles de la
colonia, el sistema de alumbrado, las áreas verdes y las playas. El personal de
la asociación tiene a su cargo la reparación del empedrado, la limpieza de las
calles y las aceras, la reparación y cableado de los postes de alumbrado
público y la limpieza de las calles y las aceras. Los fondos de la asociación
se derivan de contribuciones anuales voluntariamente pagadas y de las cuotas
que se aplican a los proyectos de construcción
que son el origen de los daños más graves que se producen en nuestras calles.
Esta recaudación de fondos es realizada por la
asociación con la autorización del gobierno municipal, mediante un
Convenio entre
Desde sus
inicios en 1990, yo he formado parte de
que se negaron a reconocer Conchas Chinas o que nos restaron
importancia porque nosotros no votamos en las elecciones, Sin embargo, el hecho
de que paguemos una cantidad sustancial por concepto de impuestos nos ha hecho
mas interesantes para los funcionarios y ha contribuido al logro de alguno de
nuestros proyectos. Durante los 25 años que he pasado en México he aprendido
que nunca debemos rendirnos. Hay que tocar todas las puertas y hablar con toda
la gente, hay que buscar nuevas avenidas de comunicación, nuevos grupos de
personas que compartan nuestros intereses, o diferentes métodos para resolver
los mismos viejos problemas y poco a poco los avances van apareciendo. Sinceramente
espero que no nos demos por vencidos, porque tenemos mucho que preservar tanto
en nuestra colonia como en nuestra ciudad. Para terminar señalaré que en la
actualidad estamos trabajando estrechamente con funcionarios de algunos
departamentos del Municipio, como por ejemplo el Departamento de Planeación, el
de Obras Públicas y el de la policía, con el fin de crear y mantener una
relación activa entre el Municipio y
5.
INFORME DEL TESORERO. Se dio lectura al
informe financiero del Tesorero, Jerry Lafferty, quien explicó que los ingresos de
6.
INFORME DE MANTENIMIENTO. 2007. Harvey Prawer comenzó agradeciendo a los propietarios del
Condominio Club Alejandra por permitirles una vez más celebrar su asamblea
anual en sus instalaciones. A continuación se refirió con encomio al trabajo
desarrollado por las vocales Linda Petty y Susan Kasperson que son las
responsables de la elaboración de las circulares informativas enviadas por
e-mail durante todo el año, Se refirió
igualmente al objetivo de la asociación que consiste en mantener y mejorar las
condiciones de
ü
Reunirse
con las autoridades municipales con el fin de obtener apoyo para sus proyectos.
ü
Monitorear
de manera constante los servicios públicos y reportar las fallas a las
autoridades indicadas
ü
Revisar y
aprobar las construcciones nuevas y los proyectos de remodelación.
ü
Conservar
y reparar todas las calles empedradas y las aceras
ü
Conservar
y reparar los postes y las lámparas del alumbrado público, incluyendo el
sistema de cableado subterráneo
ü
Conservar
y reparar todas las áreas verdes y jardineras y proporcionar fuentes de agua
para el mantenimiento de las plantas.
ü
La recolección
y eliminación de toda la basura y el cascajo de las áreas comunes
ü Conservar y barrer todas las áreas comunes mediante un programa definido de